- Who are we and what do we do?
- Where does Tommy’s collect your personal data from?
- What personal data does Tommy’s collect?
- How do we use your personal data?
- Who do we share your personal data with?
- Prospect research
- Automated decision-making
- Storing your personal data outside the EEA
- EU Representative
- Your rights
At Tommy’s we are committed to protecting your personal data and helping you understand what we are doing with it. We will use your personal data in compliance with all data protection laws, keeping it safe and using it in ways that you would reasonably expect.
Tommy's is the leading charity in the UK working to improve maternity care and save babies' lives. We fund research into the causes and prevention of pregnancy complications that lead to miscarriage, stillbirth and premature birth. We also provide health information to support parents throughout their pregnancy journey.
Tommy’s is registered as a charity in England and Wales (registered charity number 1060508), and in Scotland (registered charity number SC039280). We are also registered as a company limited by guarantee (company number 3266897).
There are 2 wholly owned subsidiary companies of Tommy’s:
- The Baby Fund Trading Limited (registered company in England and Wales number 2557706), to record our activity classed as trading, including the selling of sponsorship rights, and
- LLHM Limited (registered company in England and Wales number 10584979), to manage our event-driven activity, specifically the London Landmarks Half-Marathon.
We are located at:
3 Laurence Pountney Hill,
London EC4R 0BB
Telephone: 0207 398 3400
Email: [email protected]
Tommy’s collects your personal data from the following places:
When you give it to us
This is the main way that we collect personal data about you. You give us information when:
- You fundraise for Tommy’s by organising or taking part in an event
- You donate money directly to Tommy’s
- You contact Tommy’s to provide you with support or information
- You contact Tommy’s to share your personal experiences
- You order goods or services from Tommy’s
- You complain to us about something that we have done
- You apply to work for us
- You sign up to charity and fundraising activities and appeals
- You sign up to receive information and service communications
- You register on the My Prem Baby app or other support tools we provide
When you give permission to other organisations to provide Tommy’s with your personal data
We receive personal data about you from an event organiser e.g. London Landmarks Half Marathon when you have asked them to share your personal data with Tommy’s, perhaps because you are running and raising money for Tommy’s.
We also receive personal data about you from an online fundraising site such as Just Giving. These organisations will only provide us with your personal data if you have given your consent to do so.
We also receive personal data about you if you make a donation via social media e.g. Facebook.
When your personal data is available publicly
In order to grow our income and meet the charitable objectives of Tommy’s we undertake prospect research to supplement the information we hold about potential donors. This is explained fully in 6. Prospect research and helps us build a better picture of our potential supporters.
We receive information about you from social media accounts, for instance if you tag Tommy’s in one of your posts.
Personal data is information that can be used to identify you.
Tommy’s collects and stores the following personal data where it is relevant and needed in your contact with us:
- Personal information about you such as your name, gender, marital status, date of birth, contact details (including postal address, telephone number, email address, social media identity)
- Financial information such as your bank account or credit card details where you provide these to make a payment, or your tax status to enable us to claim gift aid
- Your marketing preferences such as whether you wish to receive our e-newsletters
- Donation information such as details of any gifts you have given to Tommy’s
- Event information such as details of any Tommy’s events you have registered for or participated in
- Information which helps us understand our relationship with you and your reasons for supporting Tommy’s
- Employment information such as your job title and your employer
- Publicly available information such as data gathered through prospect research
- Visual information about you such as photographs and, in the case of certain events, film
- Medical and pregnancy information (physical or mental health conditions) about employees, race participants and users of pregnancy tools
- Personal experiences of Tommy’s support, from people who share this information with us
- Information about your activities on our website and about the device you use to access these, such as your IP address and geographical location.
How we use your personal information will depend on how you interact with us.
The details below set out how you could interact with Tommy’s, what we are doing with your personal data, our lawful basis for processing your data, and our legitimate interest (if we are relying on this).
We will only keep your information for as long as we need it. The maximum period will be 7 years since our last interaction with you.
The lawful bases we use to process your personal data are: -
This is where we have asked you if we can use your personal data in a certain way and you have clearly agreed to this. If we are relying on consent as our lawful basis to process your personal data, you have the right to withdraw your consent at any time.
⦁ Legal obligations
If we are relying on this as our legal basis to process your personal data we are complying with a common law or statutory obligation.
⦁ Fulfilling contracts
This is where we need to process your personal data in order to fulfil a contractual service to you.
⦁ Our legitimate interest
This is where we are processing your personal data in ways that you would reasonably expect. If we are using this basis, we have conducted a legitimate interest assessment to make sure that we have a legitimate interest, that the processing is necessary to achieve that interest and that we have balanced our interests against your interests, rights and freedoms.
Where we are relying on this basis, we have outlined a summary of our legitimate interest.
If you are in contact with us or use our services, we may ask you if you would like to hear from us about our charitable and fundraising activities. You can unsubscribe from hearing from us at any time. This will not impact the service you receive from us.